Endpoint protectionRenewal quote sent ahead of timeManaged
Firewall subscriptionLicence renewal to approveDecision needed
Seat countSeats reconciled against usageManaged
RenewalsRenewal dates tracked in one registerManaged
Auto-renewalWrong-size auto-renewal caughtCaught
Illustration · not live data
01Who it's for
Is this service right for you?
It suits organisations that have built up licences one purchase at a time and want one supplier to track them all.
Built for
Businesses with 5 or more staff juggling separate renewals, invoices and portals for each software vendor
Organisations paying for licences nobody uses, or unsure which licence each person actually needs
Finance and operations managers who want one supplier and fewer surprise renewals
Government and regulated buyers who want security software supplied and supported by a certified, registered supplier
You probably need it if…
Renewals arrive without warning or auto-renew at the wrong size
Seats are still billed for people who left months ago
Security features you pay for were never switched on
02What's included
What you get
Buy & renew
Quotes for new licences
Tell us the product, number of seats and term, and we prepare a written quote. We buy through deal registration or direct, to suit your requirements.
Renewal management
We track renewal dates for the licences we supply and contact you ahead of time with current usage, any changes we recommend and a quote, so licences are less likely to lapse or auto-renew at the wrong size.
True-ups and seat changes
When your headcount changes, we add seats promptly and reduce them where the term allows, reconcile what you are using against what you pay for and handle the vendor paperwork, so your bill matches reality.
Optimise & consolidate
Licence optimisation
We review which licence each person has against what they actually use, and recommend changes that reduce cost without removing the security features your organisation needs.
One supplier
Licences from multiple vendors can be managed through one supplier, alongside your support services, instead of a separate contact, portal and renewal date for every product.
Set up & support
Setup and support
Licences we supply can be deployed, configured and supported by our team, so the software is switched on and set up securely rather than just paid for.
Vendors we supply
03In detail
Software licensing, in depth
How do licences connect to our other services?
We supply licences for Microsoft, SentinelOne, Check Point, WatchGuard, Tenable, NinjaOne, KnowBe4 and Phished. Microsoft subscriptions sit alongside our Microsoft 365 service, and SentinelOne alongside endpoint security. Every vendor, the products we supply and the services that go with them are listed on our partners and licensing page, where you can request a quote.
What is the difference between deal registration and buying direct?
There are two common ways a reseller buys licences on your behalf.
Route
How it works
When it helps
Deal registration
The reseller registers your opportunity with the vendor before quoting
Larger or new purchases where the vendor’s program offers project pricing or support
Direct
We buy at the vendor’s standard pricing without registering the opportunity
Renewals, smaller orders and products without a registration program
We buy through deal registration or direct, to suit your requirements, and explain the route when we quote. You don’t need to manage this yourself.
Should you choose monthly or annual licence terms?
Some subscriptions, including Microsoft 365 on an annual term through Microsoft’s Cloud Solution Provider (CSP) program, let you add seats at any time but generally only reduce them at renewal. Microsoft explains the rules for these subscriptions, including the short window for reducing seats after a purchase or renewal, in its new commerce licence-based overview. We help you pick monthly or annual terms for each product so you aren’t locked into seats you can’t drop.
What affects the cost of a licence quote?
Licence prices are set largely by each vendor and change over time, so we quote each order or renewal individually. Your cost depends on:
the vendor, product and edition
the number of seats and the term length
whether deal registration applies
whether you also want us to deploy and support the product
Pair licences with new equipment from our IT hardware procurement service and both can go on the same order.
04The process
How it works
1Step 01
Review
We list your current licences, renewal dates, seat counts and costs, and identify waste and gaps.
2Step 02
Quote
You receive a quote for new licences or renewals, with any recommended changes explained.
3Step 03
Order and provision
We place the order through the right channel for each vendor and provision the licences.
4Step 04
Track and renew
We monitor usage and renewal dates and contact you ahead of each renewal with a recommendation.
05FAQ
Software licensing, answered.
Can't see your question? Ask a specialist and get a straight answer.
What kinds of software can you supply licences for?
The vendors we supply cover productivity and collaboration, endpoint protection, firewall security subscriptions, vulnerability management, security awareness training and IT management. Because we also deploy and support these products, we can advise on the right edition for each person and configure it securely, rather than simply passing on an order. The vendor list is above, and in full on our partners page.
What is deal registration?
Deal registration is a process some vendors run where a reseller registers a specific customer opportunity with the vendor before quoting. Depending on the vendor's program, it can give the reseller access to project pricing or support for that deal. Not every vendor or product uses it. We buy through deal registration or direct, to suit your requirements.
What is a licence true-up?
A true-up is a reconciliation between the number of licences you are paying for and the number you are actually using. It usually happens at renewal or on a set date in the agreement. If you have added staff, you pay for the extra seats. If you have reduced numbers, a true-up is the chance to scale back, where the agreement allows it.
Can we move our existing licences to you?
In most cases, yes. Many subscriptions can move to a new supplier at renewal, and some can move mid-term, depending on the vendor and the agreement. We review your current licences, renewal dates and contract terms, then plan the move to avoid a gap in cover. It is also a good time to remove unused seats and check each person has the right edition.
Will buying licences from you cost more than buying direct?
Not necessarily. Licence prices are often similar across suppliers, and sometimes deal registration or bundling can give you a better price. The bigger savings usually come from removing unused licences and choosing the right edition for each person. We show you the price, the recommended changes and why, so you can compare like with like.
